How to create an invoice
- Add your details. Enter your business name, address, and contact information, and optionally upload your logo.
- Add your client. Fill in who you are billing.
- List what you are charging for. Add each product or service with a quantity and rate. Amounts and totals update as you type.
- Apply discounts, tax, and payments. Enter a discount or tax percentage and any amount already paid. The balance due is calculated for you.
- Download the PDF and send it to your client by email or message.
Tips for getting paid faster
- Send the invoice as soon as the work is done.
- Use clear payment terms, such as "Due within 15 days", and list how to pay in the notes.
- Describe each item clearly so there are no questions.
- Follow up politely a few days before the due date.
Freelancing or running a small business? Plan your income and expenses with the household budget calculator, or share costs with a team using Split Expenses.
Frequently asked questions
Is this invoice generator really free?
Yes. There is no sign-up, no watermark, and no limit on how many invoices you create.
Do you store my invoices or client details?
No. The invoice is built and turned into a PDF entirely in your browser, and nothing you type is sent to our servers. If you choose, your own business details and logo can be remembered in your browser so your next invoice is quicker. Client details are never saved.
What should an invoice include?
A unique invoice number, issue and due dates, your business name and contact details, your client's details, a description of each product or service with quantity and price, any tax and discounts, the total amount due, and how to pay.
How do I number my invoices?
Use a simple sequence that never repeats, such as INV-001, INV-002, and so on, or include the year, such as 2026-001. Unique numbers make invoices easy to track and are often required for tax records.
Can I add sales tax, VAT, or GST?
Yes. Enter the tax rate as a percentage and it is applied after any discount. You can also add your tax registration number, such as a VAT number or GSTIN, under your business details.
This guide is for general education and is not financial, tax, or legal advice. See our disclaimer.